Eight invoices, start to finish.
A folder goes in and a checked schedule comes out, in a little over two minutes. Nothing is sped up and nothing is cut. Two of the eight documents do not make it into the Xero file, and the reasons are on screen.
2 min 10 · no sound · the invoices are made up, the figures and the checks are real
The two documents that don't go through
A demo where everything works tells you nothing. These are the two cases that decide whether a schedule can be trusted.
Brackmoor Scaffolding — the supplier's own arithmetic
£12,800 + £4,720 + £930 comes to £18,450, and VAT at 20% is £3,690. That makes £22,140. The invoice says £22,410 — two digits the wrong way round, £270 out. The row is written exactly as printed, marked does not balance, and kept out of the Xero file.
Pentley Legal — fees at 20%, disbursements at nothing
£1,850 of professional charges carries VAT. The Land Registry and Companies House fees underneath it do not — they are disbursements, outside the scope. Posting the whole invoice at 20% would reclaim VAT that isn't recoverable, so it is held back for coding by hand instead.
Redlow Fuel — not an invoice
A fuel receipt. It is read, typed and shown on the schedule like everything else, but it is not a bill, so it does not belong in a bill import. It is also not charged for.
The page beside every row
Each row is shown next to the document it was read from. That is how you check a figure without opening the original, and it is the part of this that takes the longest to build and the least time to explain.
Try it on your own pile
We're taking on a small number of UK practices at the moment. Tell us what you'd want to put through it and we'll get you set up.
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