Terms of service

The terms of using InvoicePro.

The agreement between you and AX Studio Labs Ltd for your use of InvoicePro. Please read them in full.

Version 1.0 · 12 September 2026

1. Who we are and what this covers

InvoicePro is operated by AX Studio Labs Ltd ("we", "us", "our"), a company registered in England and Wales. These Terms govern your access to and use of the InvoicePro website and application (the "Service"). By using the Service you agree to these Terms. If you use it on behalf of a firm, you confirm you have authority to bind that firm.

2. The Service

InvoicePro converts invoice documents into a structured schedule, in Excel and optionally as a Xero bill-import CSV, applying arithmetic and VAT-rate checks to each row. It is a conversion and checking tool. It is not an accounting system, a bookkeeping service, or tax advice, and it does not post to any ledger.

Access is by invitation. We may add, change or remove features over time. We aim for high availability but do not guarantee the Service will be uninterrupted or error-free, and we may carry out maintenance that temporarily limits access.

3. Accuracy, and what you are still responsible for

This clause matters more than most. The output is a draft schedule that requires your review. We do not publish an accuracy percentage, because our testing to date is large enough to find problems and not large enough to establish a rate. Rows that fail a check are separated out and described, but a row that passes every check can still be wrong: a misread date, for example, balances perfectly. You remain responsible for reviewing the schedule before relying on it, and for any VAT return, set of accounts or other filing derived from it.

Where the Service flags a contradiction on a supplier's document, that flag is information, not a determination. Any narrative explanation attached to a row is our best reading of what failed, offered as an observation for you to check, and may differ between runs.

4. Your obligations

  • You must have the right to upload the documents you upload, including where they belong to your clients.
  • You must keep your sign-in email address secure and tell us promptly if you believe someone else has access to your account.
  • You must not attempt to access another firm's jobs, probe or disrupt the Service, or use it to process material you are not lawfully entitled to process.
  • You must not resell or white-label the Service without our written agreement.

5. Fees and payment

The Service is charged per billable document converted, at the rate shown on the pricing page and quoted to you before each job runs. Invoices and credit notes are billable; receipts and other non-invoice documents are processed without charge.

There is no subscription and no minimum. We invoice monthly in arrears against the usage record, and the rate applied to a job is the rate quoted when you ran it. All fees are exclusive of VAT. We may change the rate on notice; a change never applies retrospectively to jobs already run.

6. Data protection

Our handling of personal data is set out in our privacy policy and security page, both of which form part of these Terms. Where you upload your clients' documents, you are the controller and we are your processor; a Data Processing Agreement is available on request.

7. Intellectual property

We own the Service, its software and its branding. You own the documents you upload and the schedules produced from them. We claim no rights over your content beyond what is needed to provide the Service to you, and we do not use your content to train models.

8. Liability

Nothing in these Terms limits liability for death or personal injury caused by negligence, for fraud, or for anything else that cannot lawfully be limited.

Subject to that, we are not liable for indirect or consequential loss, loss of profit, loss of business, or for any loss arising from your reliance on output you have not reviewed. Our total liability in any twelve-month period is limited to the fees you paid us in that period.

9. Suspension and termination

You may stop using the Service at any time and ask us to close your account; there is nothing to cancel, because there is no subscription. We may suspend or terminate access for breach of these Terms, or for non-payment of an invoice that remains unpaid after reasonable notice. On termination you may download your existing job output for a reasonable period before it is deleted.

10. Changes to these Terms

We may update these Terms. Material changes will be notified to account holders by email, and the version and date at the top of this page will change. Continued use after that constitutes acceptance.

11. Governing law

These Terms are governed by the law of England and Wales, and the courts of England and Wales have exclusive jurisdiction.

12. Contact

support@invoicepro.co.uk